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Office Manager

Who We Are:

Led by our CEO who was voted one of the country's 50 best CEO's in the United States by Glassdoor, 1800Accountant serves the accounting needs of start-ups, entrepreneurs and small businesses by providing extraordinary service at an affordable price. Using our Dedicated Accountant model, we build relationships based on integrity, responsiveness and solidarity, with the goal of making every client a client for life. Our team helps business owners focus on the passion they have for their business while helping them with their finances creating a collaborative effort to help their business thrive.

Who You Are:

You will wear many hats, including: front-desk clerical roles, supporting department heads, ongoing expense and vendor management processes and other general office administrative responsibilities.

You are comfortable in a demanding and dynamic work environment. This position will largely focus on our NYC team, but will also have exposure to our St Petersburg, FL and Connecticut locations.

 

The ideal candidate is:

  • Super nice and knows how to keep things light and fun
  • Self-motivated, flexible, overly organized, and able to work in a fast-paced environment with constantly changing priorities.
  • Act as IT support specialist in a 100 user environment including PC troubleshooting, adds, moves and changes within desktop environment.  Liaise with outsource IT company to be onsite set of hands.
  • Comfortable wearing many hats in an evolving role
  • A diplomatic problem solver who is dependable, reliable, and operates with professionalism
  • Capable of moving and setting up desktop computers and phones
  • Office Management and Operations responsibilities
  • Manage office day-to-day by organizing and improving office operations and procedures
  • Support the executive team on special projects
  • Purchase and maintain office supplies, furniture, and snacks
  • Play a part in recruiting by being the gracious point of contact
  • Receive, forward, and send mail or packages as necessary
  • Own relationship with building management

 

Other duties as required:

  • At least 2 years of experience in an Office Management or support role
  • IT Support Experience.  Facilitate adds, moves and changes of local office computers.

 

Detailed breakdown:

  • Meal Orders
  • Water plants
  • Restock pantry as needed (snacks, coffee, soap and paper goods)
  • Order weekly fruit order and monthly birthday cupcakes
  • Order beverages weekly
  • Maintain and provide supplies to staff
  • Business card orders
  • Administrative orders and guest greetings
  • Mail distribution
  • log incoming accounting mail by team
  • Reception duties
  • Maintenance calls as needed to service water filtration system, plumbing and pest control
  • Event coordination as needed (happy hours, secret santa, massages, etc.)
  • Vendor management (Coke, WB Mason, Konica Minolta etc.)
  • Workspeed management (new hire badges, building management requests)
  • Select and purchase promotional materials for trade shows
  • Ensure conference rooms are not double booked
  • Keep CEO’s office stocked with beverages and snacks
  • Keep the office neat (supply closets, printer areas, coat closet)
  • Badge maintenance for building as well as floor access
  • COI and Indemnification tracking for vendors
  • Maintain email distribution lists
  • Assist People Ops office with event reservation and planning
  • Provide HR with list of new hires for Benefits training
  • General employee inquiries
  • Terminated employee support order responses
  • Monthly A-Z census statistics
  • Ad Hoc reporting and metrics

 


 

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